Everything it does
Everything your group runs on.
Twelve jobs that usually take five apps and a shoebox. You don't need them all on day one. Start with whatever's hardest right now, and switch on the rest when you're ready.
Four words across the top
Most people see Home, Calendar, Messages and Money. For most families, that short menu is the whole thing.
You only see what you turn on
Beyond the basics, each tool stays out of sight until your group switches it on.
Everyone sees their part
The treasurer sees the money, a coach sees the team, and a parent sees their own family's part.
Open whichever job is on your mind.
Everything here is free unless it says Plus.
Reach every familySay it once, and see who got it.
- Send to everyone, or just one den, team or committee, the parents, or anyone in a certain role
- Everyone on your roster gets it by email, even families who haven't joined yet
- See who each announcement reached, so nobody slips through
- A weekly email in your group's name with what's coming up
- Newsletter posts on your group's home page
- Conversations for a group, a role or an event, kept apart from announcements
- People can reply from their email, and choose how often they hear from you
- Phone notifications for anyone who wants them
Run your eventsPost it once, and know who's coming.
- One RSVP for the whole family: a parent answers for each child at once
- Different prices for adults and kids, a cap on spots, and an RSVP deadline
- Take payment when families RSVP, and hold a spot until they do
- Meetings and yearly events that repeat, without typing them in again
- A link for people outside your group to register and pay, with no account
- A link that lets a family answer for one event without signing in
- Every event shows up on each family's phone calendar, in Google, Apple or Outlook
- Bring in a calendar you already keep
- Reminders you turn on once, in one weekly email or as each comes due
Get help at eventsSee who's helping, and who's short.
- Jobs and shifts for any event, with places for adults and places for youth
- Ask each family to take a number of jobs, and see who has
- Families pick their jobs when they RSVP
- A list of who's short, and a nudge for just those families
- Printed sheets for the day
- Mark who showed up on a phone, with hours added up for you
Collect the moneyOne list shows who has paid, however they paid.
- Card payments go to your group's own Stripe account, then on to your bank
- Cash, checks, Venmo and Zelle recorded alongside
- Cash and checks tracked until they're deposited, so nothing gets lost on the way to the bank
- Dues per person, paid by family
- Refunds and receipts built in
- A store for shirts and supplies
- Stripe's card fee, plus 1% on Free and nothing on Plus
Run a fundraiserEvery sale and every family in one place.
- Sales over several weeks, with each family's part, standings and a link to pay in what they collected
- Pre-orders with pickup, and an order page for each member
- Consignment sales with checkout on a phone
- Bring in the reports from the app your sale runs on
- Do a practice run first, free
- Grouperly's share is 2% of what you sell on Free and 1% on Plus
Keep the booksThe treasurer's job, without the shoebox.
- Reimbursements with receipts and approvals, approved right from the email
- An automatic record of your group's money, sorted into categories
- A treasurer's report to hand to the committee Plus
- Budgets, reconciling and year-end Plus
- An export for your accountant Plus
- Bring in your books from QuickBooks Plus
Know your peopleA roster that stays current.
- Bring in your spreadsheet, with parents and kids kept together
- A page for each person, with their family, roles, jobs and what they owe
- Spot and merge duplicates
- Up to three emergency contacts for each person
- Reminders before training or forms run out, once you turn them on
- Your own fields, such as a shirt size: 3 on Free, 40 on Plus
Find the right documentThe latest version, where everyone can find it.
- One library with folders, and every version kept
- Share a document with just the people in a role
- Health forms stay private, with a log of who opened them
- Private photo albums, and a say over who sees each photo
- 5 GB of storage on Free
- 50 GB, with video and full-size photos Plus
- AI help with drafting and editing Plus
Hand it to the next leaderNext year starts where this one ended.
- Yearly events keep each year's date, headcount, money and documents
- Plan next year copies an event forward with its prices, people and checklists
- Roles that say who can do what, and an org chart that shows who does which job
- Playbooks: a written guide and a checklist for a role or an event
- Tasks and conversations that pass to the next person in the role
- Ask the people who held a role before, and every future holder reads the answer
Find new familiesA front door for your group.
- A public page where people can follow your group and ask to join
- Open events that anyone can register for from a link
- You choose what the page shows, and your roster stays private
- A QR sign and a sign-up link for your next event Plus
- A follow-up list, so nobody who asked gets forgotten Plus
- A contact form, and tracked sign-ups Plus
Celebrate peopleKeep track of how far they've come.
- Badges and ladders that show progress
- Your group's own awards, for whatever you want to recognize
- Leaderboards for a little friendly competition
- Bring in advancement records from a report
Keep kids safeBuilt for groups with kids in them.
- A child's parent is in every conversation an adult has with them, or the message isn't sent
- Automatic checks on messages with minors
- Children under 13 get a login only with a parent's consent
- Report a message or block someone, and leaders review what's reported
- Your roster and messages stay in your group, and adults' contact details are shared only if your group allows it
- No ads, no selling your information, and no AI models trained on it
What Grouperly doesn't do.
Better you hear it from us. If one of these is a must-have, keep whatever you use for it now, and let Grouperly do the rest.
- Text messages to your group
- Polls
- Forms or e-signatures
- An app in the app stores. Grouperly works in any browser, and you can add it to your phone's home screen
- Game scores or league schedules
- A website on your own domain name
Start with one thing.
Pick the job that's hardest right now. The rest will be there when you want it.
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